Scheme Policies

Eligible Employees

Eligible employees are defined as those who are employed by a dealership and are on the payroll for the purpose of their overall remuneration package. The scheme is exclusively available for this group of employees and excludes all others.

For the avoidance of doubt, this scheme is not a retail offer available to the general public and strict eligibility checks will be conducted before orders are accepted.

Newly eligible employees will be required to successfully complete their statutory probation period before being invited to participate in the scheme. Participation is at the discretion of your employer.

You must hold a valid current UK Driving Licence at the time of ordering and provide a copy to your Scheme Co-ordinator. The address on your licence must match the records held by your employer.

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Extended Family

The scheme may be available to spouses, partners and family members living together at the same postal address. This will be limited to a maximum of two cars per employee, subject to the discretion of the manufacturer and your employer.

For the avoidance of doubt, all Credit Sale Agreements will be issued in your name (as the employee on the payroll) and all repayments will be taken from your net pay.

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Maternity and Long-Term Illness

If on maternity leave or out of work due to a long-term illness, you will be given the option to terminate your agreement by returning the vehicle and paying one month’s Early Settlement Interest. This is not expected to exceed the cost of the normal monthly repayment.

If you wish to retain your vehicle and can afford to continue to make your monthly repayments, your employer may make alternative arrangements in order to collect them. This is at their sole discretion.

Optional Extras

Including metallic paint

Options are available in agreement with your Scheme Co-ordinator at a cost of approximately £3 per month per £100 of optional extras.

Metallic paint may be included from time to time on specific models at the discretion of the manufacturer. Please view the choice list for confirmation.

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Fitting of Accessories

Dealer fitted or after-market accessories (e.g. tow bars) may be fitted to your scheme vehicle at your expense, but these must be removed prior to return. Any resultant rectification work should be completed so that the vehicle's appearance is not affected.

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Return Vehicle Condition

At the time of order, you will be supplied with a copy of the Acceptable Condition Guidelines. It is imperative that all vehicles are returned to the dealership in a condition commensurate with this document in order to avoid end-of-contract charges.

A Fair Wear and Tear Guide can be found under the ‘Your Vehicle’ heading and some of the most commonly asked questions have been answered in the FAQs in the 'Help Centre'.

Maximum Repayments

The selected vehicle should normally have a repayment of less than 25% of gross (i.e. before tax) monthly salary. In the case of personnel who earn commission, earnings will be taken as inclusive of these amounts if supported by the previous year's P60 (Statement of Earnings).

This is a guideline and your employer may exercise judgement.

Worked example:

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Payment Collection

You will be asked to sign a Payroll Instruction Form (PIF), which enables all monthly repayments and other vehicle-related costs to be collected directly from your net pay.

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Excess Mileage

The Guaranteed Residual Value takes in to account the expected mileage of the vehicle at the end of the agreement. Vehicles that are returned having travelled in excess of the contract mileage will be subject to a charge in order that the Guaranteed Residual Value can be adjusted. The pence per mile rate will be clearly stipulated in your Credit Sale Agreement and pro-rated mileage will be calculated in the event of early termination.

If you over travel by under 500 miles we shall normally waive our right to charge excess mileage. If you over travel by more than 500 miles we shall charge excess mileage for all miles over the contract mileage stipulated in your Credit Sale Agreement.

Should you retain your vehicle, no charges for excess mileage will apply.

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Early Termination

Participation in this scheme is conditional on your employment at a dealership or company approved by the manufacturer and the agreement will be terminated should you cease to be employed by them.

All early terminations will result in an Early Settlement Interest charge, whether due to you leaving your employment, settling the loan prior to the expected end date and keeping the car, or returning the vehicle for other reasons. Interest charges are specific to your agreement but it is not expected that the charge will exceed the cost of one monthly repayment at any time during the agreement.

Any costs relating to mileage and vehicle condition will be charged separately.

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Fines Administration

As the registered keeper of the vehicle, all potential fines and Fixed Penalty Offences will be sent to Car Benefit Car Schemes (CBCS) Limited. Details of the person named on the Credit Sale Agreement are then passed onto the relevant authorities and it is your responsibility to resolve the issue and/or pay the fine within the stated time period.

In the event that the relevant authorities require CBCS to pay the fine or charge, we will do so. In other cases where the issue is not resolved, or the fine is time sensitive (e.g. London Congestion Charge or Parking Fines), CBCS may also make payment. Where CBCS pays for a fine or charge the cost will be recovered via your employer and will be deducted from your net pay in accordance with the Payroll Instruction Form.

Should you wish to exercise your right to appeal the fine; this can be taken up with the relevant authorities. In some cases, this can be actioned after the payment has been issued.

Insurance Cover

In the unfortunate event that you have an accident, you need to be fully protected by your car insurance. It is important that the Registered Keeper of the vehicle is Car Benefit Car Schemes Limited and that the Legal Owner of the vehicle is the employee (you).

For a fully comprehensive guide of what we require from your insurance company, please visit our Insurance Guide page.